Warning: this article will melt your brain. Consume in small portions and rest frequently. Or skip to the end for the simple advice.
In the not so distant past of technology, the account name you used to access your service or software was usually a single word. Sometimes it was your name, or some variation of first initial and last name, or it was something you got to choose like “soccermom72” or “sunnysdad” or “bruins4ever” etc. As online services grew in popularity and the number of people needing accounts exploded, most service providers realized they no longer needed you to pick a name (and suffer through finding one that wasn’t already taken) as you were already providing them with a unique identifier, so they got rid of all the “catmom2013” ID’s in favor of using your email address. From a technical perspective, this makes perfect sense, but for many users, this can lead to confusion and frustration if you aren’t keeping careful track of your passwords, or worse, using the same password for everything.
When an email address is more than just an email address
Microsoft, Apple and Google are the primary causes of email-as-account-name confusion, especially if you’ve created an account with those services using an email address that has nothing to do with any of those providers. For example, when setting up a new Windows computer, one of the first things it does is ask if you have a Microsoft account, and if you don’t (or think you don’t) it asks you to put in your email address and it will create one for you. So you put in your email address that you’ve had for years (something-at-aol-dot-com?) and the set up process has you create a password for this new account. Many people misread this prompt as “enter your current email” password, and don’t realize Windows is actually asking you to create a new password for your new Microsoft account, but also, typing in your email password (Twice? Why is it asking me to enter it twice?) works, because as far as Microsoft is concerned, your current email password will also work as your new Microsoft password. Do you see where this is going?
So now you’ve got a new Microsoft account that uses your email address and password as the login. “Convenient,” you think. “One less password to remember.” Until you need to change your email password because maybe it got hacked, or your IT consultant warned you to stop using it. Whatever, you’ve changed your email password. Then you go to log into your Windows computer, which is using that same password, right? Wait. Why isn’t this new password working? I just changed it and I know I wrote it down correctly! OK, I’ll try the old one. Why is that working? But the old password doesn’t work for my email now? WHAT IS HAPPENING?!?!
For most folks that don’t daily marinate their brains in technology, it’s a common mistake to think that using your email address for an account name confers global login capabilities to your services with your email address and password. It does if you use the same password and never change it, but the moment any of the services insist on a password change, confusion is imminent. And here’s something that will really bake your noodle: if you set it up right, your email credentials can actually do this with a lot of services and keep in sync with password changes! But it has to be a certain type of email address (Microsoft, Google or Apple powered) and the services all have to have that capability (usually labeled as “login with your XXXX account”). This was a very popular authentication method in the early 20-teens, but once major password leaks started occurring, more services were shying away from “single sign-on” as folks were having their entire online lives stolen with a single password. In reality, most people will have a mixture of single sign-on services and regular logins, all using their email address as the login name. And if they don’t make a point of recording passwords used with particular services (especially if those services don’t ask for passwords often), human memory will just mash all of it together under “email address and this password.” Even writing it down is confusing sometimes, especially if you look back later at your notes and see the following, “Microsoft account uses Gmail address and this password,” or “Google account uses my AOL email address as login.” Wait, my email doesn’t come from Google, it comes from AOL, doesn’t it?!?
What’s the solution to this madness? Password trackers and unique passwords, and understanding that just because an account is using your email address as a login, it doesn’t necessarily mean that it’s using the same password. In fact, if you are “doing it right”, nothing should have the same password unless you are using a collection of services that are designed specifically to authenticate against email services that provide single sign-on capabilities. Still confused? You are in good company. Just take good notes, track your passwords, and make sure you have C2 on speed dial when things get weird.
Image by Gerd Altmann from Pixabay
Most Americans have stopped keeping count but this will be the fifth or sixth data breach for T-Mobile, the second largest mobile service network in the United States. In case you’ve forgotten or gotten it confused with the 12 other breaches you may have been a part of recently, the previous T-Mobile breach included PII such as addresses and phone numbers as well as your billing data, but not credit cards or Social Security numbers. This time around, according to the hackers who are attempting to sell the database via the dark web, they have names, addresses, Social Security numbers, drivers licenses, and IMEI numbers of over 100M T-Mobile customers. T-Mobile and independent investigators are attempting to determine if this is true, but according to Motherboard, who first broke the story, the sample data they were provided as proof appeared to be legitimate.
What this means for you
You don’t need to be a security expert to understand how bad this is, but in case you want my hot take, if I had to rate this on a scale from one to ten of “bad”, this pins the needle at a solid ten, if only for the fact that having IMEI numbers exposed opens the possibility for wide-scale phone cloning which could then result in completely undermining any security provided via SMS-based two-factor authentication. In case parsing that last sentence was tough, the reason you implemented two-factor was because the second factor was you getting a text message to your phone that no one else could see…unless your phone was cloned.
As of this writing T-Mobile hasn’t verified that all 100M or so customer records were breached, but from various proofs provided by the hackers, as well as the fact that they are selling a subset of 30M records for $275k, seems to indicate that they indeed have the goods and you can bet this data is as good as sold, even at such a high price. For comparison’s sake, the previous breaches T-Mobile admitted to were 1M and 2M records 2 of the previous incidents.
This news is still developing, but keep your eyes and ears wide open, especially if you are a T-Mobile customer. If you see sudden two-factor prompts that you did not request, be prepared to act quickly to secure the account. If possible and it’s offered by a two-factor protected service, switching to an app-based two-factor method to secure account will remove this particular danger of a cloned phone, but only if you get it done before the hackers get you in their crosshairs. Keep in mind that the hacker will need to know your password (the first factor in a two-factor scenario) in order to trigger the second factor, so as long as that password wasn’t revealed in a previous breach, you will probably be fine. You used a unique, strong password for every service, right?
With the recent ransomware attacks on large US companies like fuel distribution company Colonial Pipeline and now JBS, one of the world’s largest beef and pork suppliers, some of you might be thinking, “Oh good, they are focusing on the big fish now,” which gives us smaller companies a little breathing room. While this may make sense from purely predatory “Animal Kingdom” point of view, size matters naught on the internet. The difference in effort and cost to target a big company versus a small one isn’t large enough to deter them from pursuing both. In fact, due to the continually widening dark web market of Ransomware-as-a-Service (RaaS), targeting small companies is just as cost-effective as large ones. After all, 50 ransoms of $1000 is the same as one $50,000 score.
What does this mean for you?
Businesses large and small are starting to understand that it’s no longer “if” you will be attacked, but “when”, and in addition to tightening up their technology, they are also getting insurance to cover potential cyberattacks and ransomware demands, like the ones that Colonial faced (they paid, by the way) and what JBS is facing now. Because claims on these types of policies are on the rise and show no signs of slowing, the insurance providers are now asking for their potential cyber policy holders to batten down their hatches in preparation for the coming storm. Here are the things they are looking for:
- Does your company use two-factor authentication for all of its critical infrastructure? Not only email, but VPN/Remote access and administrator credentials for your company’s network as well.
- Is your company’s critical data backed up to an encrypted, offsite location that is protected by two-factor authentication?
- Are you running up to date malware protection on all devices that access company data and networks? The big gotcha here are all the personally-owned computers people have pressed into service during the pandemic.
- Are all devices that contain sensitive data encrypted? This includes mobile devices, and again, personally-owned equipment.
- Is your network protected by enterprise-grade firewalls and protocols?
Additionally, insurance providers might also be looking for these advanced security implementations that normally were only deployed by larger companies with dedicated technology and security staff, including:
- Dedicated network intrusion detection and active countermeasures.
- An information security policy in place for your company that governs how your company retains, protects and disposes of critical, confidential data.
- Regularly scheduled penetration testing of your company’s data networks.
- Regularly scheduled security audits of all company technology.
- Designated security officer/manager responsible for the company’s security.
- Regular training of all company staff on information security policy and practices.
When shopping for a cybersecurity policy, or expanding your current coverage to include it, you will be asked about some, if not all, of the above items, and your answers may determine the cost of your premium, or whether the insurance provider will underwrite you at all.
Image by Free stock photos from www.rupixen.com from Pixabay
Those of us who have been using computers for a few decades remember the days when getting a computer virus was more of a nuisance than today’s current nightmare, but back then computers and the internet played a much lesser role in our personal and professional lives. On top of this, the past purveyors of malware had a much different agenda (if they had one at all) than today’s anonymous blackmailers and ransomers. When money is the object, you can bet some very smart and unscrupulous people are going to find ways to pollute your ‘puter for profit, and sadly, email is big, red target on everyone’s back.
Why is email targeted?
- Everyone has an email account. As of this year, over half the planet uses email meaning there are literally billions of email accounts. Email extortion schemes are extremely profitable if only a very small percentage fall for the fake link or open the bogus attachment and then follow through with a ransom payment. The profitability of a ransomware campaign relies on how wide a net can be cast, and with billions of fish in the sea, lots of nets can be cast.
- The cost to send an email is microscopic. Even campaigns that send millions of phishing emails have incredible ROI if only a tiny percentage actually hook a victim. With the right infrastructure (typically hacked servers belonging to someone else), malware teams can push out millions of emails with a few hours of investment of time and minimal hardware costs. On average, ransom demands to small companies are now upwards of $13000 per incident. You don’t even need to do the math to see why this is happening.
- It’s incredibly easy to fool someone via email. Yes, you still get a ton of poorly spelled and grammatically awkward offers to share in the inheritance of foreign princes, but mixed among all the general pollution and real emails are fakes that are becoming increasingly hard to catch. Email scammers are upping their game daily, especially since it definitely leads to more victims getting tricked.
- Each of us gets too much email. I don’t know a single adult who would say otherwise. Even those of us who are really damn good at grinding that email box down to zero each day (not me) do so at great expense of time and energy. And, like any working adult who is pressed for time, this means we are more likely to cut corners (ie. security) and make hasty decisions that leads poor outcomes.
- Email technology has not advanced to match the growing sophistication of malware. Outlook is literally 22 years old and has not changed much in how we process email. SMTP, the primary delivery mechanism for internet email was first released in 1981, and while security and encryption has been tacked on in the intervening years, the core technology is essentially unchanged. Email technology needs its equivalent of the hybrid/electric car to change the industry, and seeing as how long it’s taken those types of cars to affect meaningful change, I don’t expect a quick change on the email side either.
- We are completely dependent on email. Even if we wanted to cut email out of our lives, too much relies on this system of communication to even consider how we would function without it.
Next week: how to bolster your email security perimeter.
Image by Gerd Altmann from Pixabay
Among the many problems of the internet, one of the most egregious is the fact that anyone can create a website, put it online, and not really be held accountable for what is actually published on said website. Let’s take the website of home automation company Orvibo, who, at the time of this article’s writing, states on their website:
“Cloud platform supports millions of IoT devices and guarantees the data safety.”
The claim that their platform supports “millions” of devices is backed up by the Orvibo database size, which appears to contain more than two billion records, but the fact that we know exactly how many records are in the cloud platform and that their database is currently open for viewing on the internet without a password is the exact opposite of guaranteeing data safety.
How can a company screw up so badly?
I’ve answered this rhetorical question several times in the past on this blog, but in case you’ve missed it: Technology is fallible because humans are fallible. They are also lazy and sometimes downright malicious, but in the case of the Orvibo database which remains open and accessible at the time of this blog’s publication, we have a stunning example of gross negligence and incompetence that is impacting millions of its customers in very personally identifiable ways. Among the two billion records that includes customers from China, Japan, Thailand, Mexico, France, Australia, Brazil, the United Kingdom and the U.S. are email addresses, passwords, geolocation data, IP addresses and device reset codes. Given that Orvibo devices include home automation and security products, the data exposed in this open database gives hackers literally the keys to many family’s homes and hotel rooms, and could potentially endanger their actual lives.
What should you do if you are using Orvibo technology in your home or workplace? Discontinue using it immediately if possible, and if that isn’t possible, see if you can at least disconnect it from the internet and change any passwords used on the device, especially if it’s a password you’ve used elsewhere (also a no-no for just this very reason). It’s not clear when, or even if, Orvibo will address this vulnerability anytime soon, nor will we know whether the data has been access by anyone with ill intent, but in this case, erring on the side of caution is the best course of action.
New week, new punching bag: this time, Intel returns to the spotlight with yet another flaw in its CPUs, up to and including the most recent 9th generation processors as well as going back as far as ones produced in 2008. This week has been absolutely bananas for technology issues so I’m going to keep the literary gymnastics to a minimum. Truth be told, I’m still trying to wrap my head around the technical details of this latest exploit, but here’s a simplified explanation of what I understand so far.
What this means for you: apply updates and stay patched!
Two independent groups of researchers as well as Intel themselves have been quietly working on identifying a new, serious exploit in how Intel CPUs operate. Unlike typical security flaws that can be patched with software, vulnerabilities like this one, dubbed RIDL, Fallout, or MDS (depending on who you talk to) are a result of how the CPU was designed to operate. This new flaw, along side the two previously announced Spectre (2017) and Fallout (2018) vulnerabilities, fall into a class of exploits that are based on a core design of Intel architecture originally built to help computers run faster. Put as simply, predictive processing guesses what the CPU is going to be asked to do next and have the necessary code or data already loaded into nearby caches. Previous exploits looked at the predictions, and the latest basically looks at the guesses that turned out to be wrong or unused. Each discarded guess only contains a few bytes of data, but given a focused attack repeated thousands or millions of times, the leaked data can eventually be amassed into a significant security breach.
Interestingly enough, Intel has known about this particular flaw for an undisclosed amount of time, and has already been working with major industry players like Microsoft, Google, Apple and the usual Windows PC manufacturers to patch or mitigate the vulnerability, which may or may not already be applied to your equipment. At this point, unless you really like reading technical bulletins like this one, I’d recommend paying close attention to update notifications from your computer’s manufacturer as well as applying security patches to your various devices, regardless of their business or personal focus. As with the previous two vulnerabilities, Intel and manufacturers are being cagey about pointing out exactly which updates might be addressing this particular issue, or even if they’ve already been fixed (as many manufacturers will assert), and Intel itself is downplaying the severity of the flaw, despite differing opinions from the independent research groups. Intel discounts the severity based upon the relative sophistication required to exploit the flaw, but researchers rightly point out that though the flaw may be hard to exploit, the data it exposes is highly sensitive and previously thought completely secure.
Full disclosure – I’ve long been a fan of many of Google’s services. I’ve used Gmail since the first beta, rely on Google search all day long, use a Pixel as my smartphone and listen to music all day long through their music service. It pains me when my favorite tech brands make poor choices, and unfortunately, Googles leadership seem to have forgotten their founders original scree, “Don’t be evil,” in favor of behaving like any profit-driven, ethically-ambiguous megacorp. The latest scandal comes from one of Google’s recent tech acquisitions in the form of a failure to disclose the presence of microphones in the Nest Secure home devices. Now, the presence of microphones in security devices shouldn’t come as a surprise, but Google’s failure to mention it in any documentation is a glaring breach of trust on their part.
What this means for you
When I first heard this news, I though to myself, “Well duh, of course these things have microphones. They are security monitoring devices,” and thought that, once again, naive consumers were purchasing and installing the devices without RTFM (“reading the fine manual” except substitute your own f-word). But no, Google (and Nest) didn’t actually document the presence of a microphone at all until it recently revealed that the Google Assistant technology could now be used on the Nest Secure device which, oh by the way, uses voice control…which, erm, requires a microphone…that is already on the device. According to Google, the microphone was disabled by default and can only be activated when the user specifically enables it. Which doesn’t make the whole failure to disclose any better, because how do we know it wasn’t enabled, and why should we trust them to be telling the truth now?
Unfortunately for you, even if you were being a careful consumer and reading the fine manual (or label, or reviews, etc.) the only way you would have known there was a microphone in the device would have been to dismantle it yourself, but why would you do that because the product documentation clearly lists the device’s specs, doesn’t it? Does this sound familiar? Like some other technology megacorp abusing its users’ trust? Is it going to take dragging these companies in front of Congress to get them stop being so lackadaisical with our privacy? Well, before we do that, let’s make sure we elect Congress critters that know iPhones aren’t made by Google.
There is nothing like severe weather to make you appreciate the benefits of a highly mobile workforce, whether you are the worker, safely ensconced in a warm & dry location, or the business owner, suddenly managing a half-empty office but confident the wheels of commerce are still turning. Thanks to declining technology costs and pervasive internet, using a laptop is no longer a status symbol of the executive or the sale team, nor is being away from the main office isolating and limiting. However, there are some speed-bumps on the highway to the work-from-anywhere ideal.
What you should know before going mobile
- Understand what applications and data are required to do your job. If it’s just internet access and email, you’ve got everything you need on just about any laptop, tablet or even smartphone. If you use industry specific applications that require access to data stored on your office server, can that app be run when you aren’t connected to the office network? Probably not, in which case you are going to need a VPN connection or remote access to your work PC.
- Plan your access to the internet carefully. Using your home internet connection is typically fine for most business users, but be very wary of posting up in a local coffee shop expecting to sip lattes and use their free WiFi without a means to secure your data transmissions such as using a VPN. What will you do if wherever you end up doesn’t have working WiFi? Most modern smartphones can provide a hotspot that should work for light internet work, but make sure you know how to use it before relying on it.
- Wireless internet is unreliable and possibly not secure. If you have a moderately sized home and the consumer-grade router installed by your ISP, you know of what I speak. If you have business-critical work that needs to be done, just know that WiFi can and will make you crazy with an unreliable connection, and doubly so for a smartphone hotspot, so plan accordingly. And don’t get me started on free WiFi provided by your local retail/restaurant/laundromat/etc. That WiFi should be consider as being provided for entertainment purposes only, and never used for business unless you have a proper VPN connection protecting you.
- Do you need to print? There are printers that are built for travel, but they are finicky and prone to fail at the least opportune time. Before any extended jaunt out of the office, make sure the printer is properly provisioned (ink and paper) and charged or equipped with its power cord. You might want to print something out just to be safe.
- Mind your ergonomics. Just because the local coffee shop is comfortable for lounging does not make it ideal for working. A couple hours sitting on a hard wooden stool hunched over your laptop will wreck the healthiest person’s back and neck. And typing away on a smaller keyboard will definitely strain your wrists and shoulders, while the small screen wreaks havoc with your eyes. The most productive and healthy remote workers will know what positions and heights are ideal for working with a laptop, and will equip themselves with things like laptop stands, cordless mice (and keyboards!) and choose environments that allow them to sit properly and comfortably.
- Are you going to be making a lot of phone calls? Those of us that spend most of our work day on the phone usually use a headset. Make sure the one you are planning to use can hold a good charge if it’s wireless, and has a better-than-average mic, as oftentimes you will be in noisy environments. You may be able to hear your caller just fine, but they may have trouble hearing you. Also keep in mind that if you are planning to use your phone as a hot spot, you may not be able to make phone calls at the same time.
- Is your device secure? It may seem like overkill, but consider using a cable lock on your laptop, especially if you are working in a public space and there’s any chance you may have to take your eyes off the device for more than a minute. If you store any sort of confidential company data on your laptop, including email, the hard drive should be encrypted and your laptop protected by a strong login password. Never leave your laptop or laptop bag visible in a parked car, even if it’s only for a few minutes.
Image courtesy of Stuart Miles at FreeDigitalPhotos.net
By the time you read this, Apple will be on day two of quarantining group calls in its video chat app, FaceTime. Why? Oh, how about a nasty eavesdropping bug that would allow callers to listen in on recipients before they pick up the call? Not necessarily ground-shaking in terms of espionage or cybercrime, but potentially embarrassing or even relationship-destroying, especially for an app that is heavily used for non-business calls. To add to the embarrassment of everyone, discovery of this bug is credited to young teenager trying to set up a group chat with his Fortnite friends. Thanks, Fortnite?
What this means for you
Probably not much, except if you use FaceTime for group chats which is now unavailable until Apple fixes the issue. At the moment, there is no firm ETA on the fix which “…will be released in a software update later this week,” per Apple’s official statement. Unfortunately, this isn’t the first security bug for FaceTime’s group chat feature which is not even a full year old. Last fall a security researcher was able to exploit a flaw in group chats to bypass the lock screen and view a user’s entire address book. Thanks to the internet and the always connected nature of iOS devices, bugs like these are typically fixed quickly, and unlike Android phones which suffer from a fractured operating system environment and inconsistent update policies controlled by competing manufacturers, Apple is able to react quickly to these situations. Score one for the fruit company!
I’ve mentioned the breach monitoring service “Have I Been Pwned” several times in past articles, and it continues to be a valuable service in finding out if any of my credentials have been exposed in any of the numerous breaches that have occurred over the past 7 years, as well as any new breaches that occur going forward. What’s disheartening for folks like me who have a keen interest in cyber security is that though this service is free, Have I Been Pwned only has 2M subscribers, out of a possible 3.6B unique email addresses in their database, meaning that less than 1% of potential users are utilizing the service. Hopefully that will change now that both web browser Firefox and password manager 1Password will start to heavily feature HIBP lookups directly in their interfaces.
What this means for you
Because they know I manage many hundreds of passwords as part of my business, my clients always ask me which password manager I use. Unfortunately for them, I can’t recommend Passpack, primarily because it isn’t designed for the average consumer. In the past, I’ve recommended LastPass or Dashlane, but with 1Password’s built-in integration of HIBP look-ups and wide availability on all major platforms, it seems like an obvious recommendation, to the point where I am considering migrating our business password management to them. Keep in mind that it’s not free, but there are family and team plans in case you feel like leading the way for your corner of the internet.
I’m also asked frequently about which web browser to use. Up until recently, I was a huge Google Chrome advocate, and I still use it on a regular basis on one of my laptops, but I have recently switched to Mozilla Firefox as my main workhorse browser, primarily for the expanding set of security and privacy features like the above-mentioned HIBP integration and Firefox’s own identity containers which can help to stop advertisers from snooping your cookies and history while you surf the web. It’s also very fast and a bit better at managing its RAM usage, unlike Chrome and Microsoft’s Edge, both of which are notorious memory hogs. If you are considering switching to Firefox, keep in mind that there are still some sites and services, especially in-house business solutions that may not run consistently, so always know where your Internet Explorer and Chrome shortcuts reside in case you need to fallback to another browser. Fortunately all three can safely co-exist, so it’s worth giving it a spin.
Finally, if you haven’t added your email address to Have I Been Pwned, you really should, even if you are afraid of what you might find out. The initial dismay is worth the longer-term gains in security.